What Are The Benefits & Ethics Surrounding The Cloud For Legal Practices In South Florida?
Law firms in Fort Lauderdale are rapidly moving to the Cloud. It provides many benefits when used correctly. The key to doing this is to find an IT provider who knows what the Florida Bar Association requires when it comes to cloud services. There are ethical considerations when using the Cloud and you must exercise due diligence. For example, did you know that using certain free cloud services may be prohibited by Bar Association guidelines?
There are key benefits to using the right cloud service. The ABA says that “Lawyers and law firms see the Cloud as a fast and scalable way to use advanced legal technology tools without the need for a substantial upfront capital investment in hardware, software, and support services.”
What Are The Main Benefits Of Cloud Computing For Florida Law Firms?
Low Cost: Most cloud computing services can be obtained at a low cost. Law firms are discovering that it’s less expensive to procure these services from a cloud provider than it is to run and maintain applications on their own server.
Maintenance Is Included: Cloud providers typically include maintenance in their services. As an attorney, you and your staff are is too busy have to worry about taking care of software updates. Your cloud provider will automatically install these updates for you.
Accessibility: As a busy attorney, you’re always on the move. Cloud computing services are accessible from any computer with an internet connection, regardless of your location. When you want to work from home, or when traveling, you can access your files and IT resources securely and easily.
Scalability: Cloud computing services are provided on demand. When you purchase cloud services, you can easily add storage, computing capacity and or new features. You can also easily delete services that you no longer need. You won’t waste money on IT solutions that “sit unused on the shelf.”
Security: Most cloud providers employ stringent security measures. Plus, their staff is trained and experienced in the implementation of security measures that align with the most current security risks.
Data Backup & Recovery: The redundancy of cloud backups is essential for law firms. If you save your data in local devices, you risk losing them if your office is flooded or if a fire occurs. Your data will always be safe and recoverable when it’s in the Cloud.
What About Ethical Rules & The Cloud?
It can difficult to decide what cloud services you should use. Ethical rules vary from state to state. But they all follow the same basic principles. For more information on this, you can visit the Florida Bar’s “Due Diligence Considerations for Lawyers Evaluating Cloud Computing Service Providers.” It provides questions that you should ask a Cloud Service Provider before signing on to their service. Questions like:
- What security measures and testing do you have in place? When using cloud services, you must ensure the confidentiality and integrity of your data.
- Do you allow third-party access to client data? If you’re assigning responsibilities to a cloud service provider, you must verify that they abide by the same confidentiality and professional conduct that you do. Ethics/Rules typically contain a duty for you to supervise third parties in this respect.
- Does your cloud service guarantee the safeguarding of our clients’ confidential information and documents? Ethics/Rules of Professional Conduct typically contain say that you must to communicate with clients and seek their consent regarding the transmission and storage of their data.
How Can You Maintain Client Confidentiality In The Cloud?
Using cloud computing provides many benefits, so you shouldn’t let these concerns keep you from using cloud services. However, you need the assurance that your data and your clients’ will remain secure.
Your IT service provider is the best resource for this. They understand the risks and benefits of different cloud services and the types that would best serve your needs.
They can work with you to review proposed contracts to ensure:
- Confidentiality, security and protection from unauthorized access or modifications.
- You’ll have a robust backup and disaster recovery plan.
- The cloud service provides alternative access to data in the event of a service outage.
- The cloud service will inform you about any security breaches that may affect your data.
- You receive compensation in case actions by the cloud provider that result in a security breach.
- The contract acknowledges that your law firm owns your data.
Your IT service provider should be your trusted resource when it comes to using the Cloud. They should also offer recommendations for additional security measures to ensure client confidentiality and that your cloud service meets Florida Bar requirements.
It’s time to consider cloud services for your firm’s efficient business operations. You just need to use them wisely. When it comes to the Cloud and your law firm in South Florida, we know what you require — We specialize in IT services for law practices. Contact LAN Infotech in Fort Lauderdale for the guidance you need to use the Cloud securely.
In the meantime, stay up-to-date on the latest news and information for legal IT. Visit our Blog. Here are a few examples of what you’ll find:
LAN Infotech Makes Microsoft Cloud Partner In Fort Lauderdale
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